KMF Technologies

Client Overview

KMF Technologies is the leading technology consulting firm in The Gambia, providing tailored IT services, computer hardware sales, and network infrastructures for institutions ranging from various industries, including governments and healthcare, across the West African subcontinent. KMF Technologies recognized their need to digitize and streamline business operations, specifically for stock and inventory management. 

Client Challenges

KMF Technologies faced several operational challenges:

• Manual Product Management: They are manually managed products, and categories were tracked manually, which leads to errors and duplication.
• Stock and Inventory Inaccuracy: It is difficult to track real-time stock levels, which results in overstocking or stock-outs.
• Lack of Integration: There is no synchronization between all the sales, purchase, and store departments, so customers have to manually check with all the departments, which leads to time-consuming coordination. 
• Limited Reporting Capabilities: It is difficult to generate reports quickly so delay in decision making. 

Odoo Implementation Service

We closely worked with KMF Technologies to implement Odoo ERP to automate and integrate core business functions and we followed below implementation phases, 

1. Requirement Gathering & Analysis

• Meeting with stakeholders and users to understand business workflows.
• Identified key modules: Sales, Purchase, Inventory, Accounting, and Reporting.

2. System Design

• Implemented Odoo to match the KMF’s business processes.
• Defined Inventory warehouse, product categories, stock locations and unit of measures.

3. Configuration and Customization

• Configured Odoo modules: Sales, Purchase, Inventory, Accounting 
• Customized user roles and access rights for staff.
• Developed custom reports for Quotation, Sales Order, Invoicing etc.  
• Developed custom fields for product tracking and supplier info
• Configuration of Inventory, Warehouse, Bank Accounts
  
  

4. Report Format Customization

• Created customized PDF reports for:
  
  
• • Quotation Report 
  • Sales Order Report 
  • Invoice Report 
  • Purchase Order Report
    
    

5. Data Migration

• Import of master data of all products, product categories, cost price, sale price 
• Custom Chart Of Account For Gambia 
• Verified data integrity post-migration
  
  

6. User Training & Go-Live

• Odoo Functional Training to KMF staff on Odoo Modules 
• Phase-wise rollout of project to implement system smoothly and efficiently 

7. Post-Implementation Support

• Provided post-implementation functional support on query
• Continuous Odoo Support to manage their business flow in Odoo 

Benefits After Using Odoo

KMF Technologies experienced several improvements after the Odoo implementation:

• Streamlined Business Operations : Integrated workflow from purchase to delivery
• Real-time Inventory : Stock automation across warehouses
• Improved Accuracy:  Reduced human errors in stock and product entries.
• Professional Reporting: Custom reports enhanced strategic decision-making.
• Time Savings: Staff could focus on customer service rather than manual data entry.
  
  

Conclusion

CandidRoot Solutions, Odoo Implementation Service provides services to KMF Technologies working as a digital transformation to manage their business operations.

By providing automated and centralized product and inventory management, the company enhanced its operational efficiency and decision-making capability. 

Our comprehensive support ensures KMF Technologies remains agile and data-driven in a competitive market.